Per the An Tir Handbook, 3rd Edition, May XXXIII /1998
The Chatelaines
The Chatelaine's office is responsible for providing an introduction
to the Current Middle Ages to new or prospective members; for
advising newcomers of the conventions of the Society, their Kingdom
and branch; and for encouraging participation in the group. The
chatelaine can provide access to educational information such as
handouts, booklets and other materials. In all of these activities,
the chatelaine's main charge is to represent the S.C.A. accurately
and favorably, and to encourage all members to do likewise.
The Kingdom Chatelaine
The Kingdom Chatelaine's job is to facilitate the ability of Branch Chatelaines to do their job effectively in educating newcomers. The Kingdom Chatelaine reviews and approves all literature and handouts which are used in the Kingdom of An Tir. The Kingdom Chatelaine makes sure that all Branch Chatelaines have current information. The Kingdom Chatelaine works with the Kingdom Seneschal to make sure that the Society is portrayed favorably in all communications with the media.
Principality and Regional Chatelaines
Principality and Regional Chatelaines oversee the activities of the Branch Chatelaines in their area. Their primary duties are to assist Branch Chatelaines when needed and to facilitate the flow or reports.
Branch Chatelaine
The Chatelaine's Office is responsible for providing an introduction
to the Current Middle Ages to new or prospective members, for
advising newcomers of the conventions of the Society, their Kingdom
and branch, and for encouraging participation in the Society. The
Chatelaine can provide access to educational information such as
handouts, booklets and other materials. The Chatelaine, along with
the Seneschal should be aware of any publicity about the group of
the S.C.A. In particular, any interaction with the modern media
should be cleared with either or both of these officers ahead of
time whenever possible. No one else may represent the Society to the
media without the knowledge and consent of either or both officers.
Demonstrations (or "demos" as they're commonly called) fall under the authority of the Chatelaine. Some branch Chatelaines have deputies known as demo coordinators. A Chatelaine may have as many deputies as necessary to handle the functions of their office.
Local branches are required to establish a branch library and obtain, through gift or purchase, current copies of: The Known World Handbook, the Organizational Handbook (a.k.a. Corpora), The An Tir Handbook, the Laws of An Tir, and the An Tir Book of Combat, together with whatever resources the branch deems appropriate, including the officer manuals and handbooks. The Branch Chatelaine is responsible for maintaining the library unless the branch has a librarian or delegates the responsibility to another office.
Gold Key
The Office of Gold Key maintains a collection of clothing, accessories and feast gear that a branch keeps on hand to loan to guests and new members. New members should be encouraged to make or acquire their own garb as soon as possible rather than borrowing from Gold Key indefinitely or for long periods of time. The Gold Key officer is in charge of maintaining this collection; making sure it gets to and from events where it will be needed; and setting up a system for loan and retrieval of the articles. Neither the Gold Key officer nor the Chatelaine is responsible for making or providing permanent garb for newcomers. In some branches, the Chatelaine will serve in both capacities, but it's helpful to have a separate Gold Key officer. The Gold Key officer may collect fabrics or raise funds to buy fabrics for Gold Key items, arrange sewing bees, solicit donations of suitable articles from branch members, or find other appropriate means of amassing a collection. Gold Key officers report to the chatelaine of the branch. Keeping track of how often the collection is used, at which events, and which items are borrowed the most frequently will help the Gold Key and chatelaine focus their efforts.
It is important to note that there is no Kingdom gold key collection.
Preceptor of the College of Pages
A Lesser Office of State - http://www.antir.sca.org/Pubs/ATH/1pages.html
Pied Piper
A Lesser Office of State - http://www.antir.sca.org/Pubs/ATH/1piedpiper.html
Whalebone Deputy
The Whalebone Deputy is in charge of promulgating whalebone and boffer rules. The Whalebone Deputy trains and authorizes whalebone marshals to ensure that whalebone and boffer activities are safe
Avacal Law Specific to Officers and Duties
Per Avacal Law, September 21, A.S. XXXVIII (2003)
4.0 PRINCIPALITY OFFICERS AND DUTIES
4.1 Principality Officers will act within Avacal similarly to how
Kingdom Officers act within the Kingdom. The job descriptions of
these officers are in Corpora and Kingdom Law. Officers are expected
to keep in touch with both their superiors and subordinates.
Officers shall serve two year terms of office so long as their
duties are carried out in a manner satisfactory to the Coronet and
their Kingdom superior. Six months prior to the end of each two year
term Officers must begin to advertise the availability of their
position in the Principality Newsletter. This advertisement shall
run continuously for no less than 3 months. Principality Officers
may apply to serve consecutive terms and if so, their request will
be judged alongside those of any other applicants. The Great
Officers of State in Avacal shall be: the Seneschal, the Herald, the
Earl Marshal, the Minister of Arts and Sciences, the Chancellor of
the Exchequer, the Constable, the Chronicler, the Chirurgeon, and
the Chatelaine. The Lesser Officers of State in Avacal shall be: the
Principality Calendar, the Mistress/Minister of the lists, the
Principality Archer, the Provost Marshal for Rapier Combat, the
Lord/Lady High Regent of The University of Avacal, the Warlord of
Avacal, the Principality Scribe, the Principality Bard. The job
descriptions and structure of the Principality Officers shall mirror
that of the Kingdom of An Tir. Principality Officers must maintain a
subscription to the Principality Newsletter, the Avantgarde, at
their place of residence.
Reporting . . . or, “Just what is it they want from me, anyhow??!”
Principality and Kingdom officers are only as good as the reports we receive. I know there is no standard for report writing and many people, I included, wondered “um . . . now what?” Having now received reports for 3 reporting periods, I can pretty much tell you what I personally would like to see in reports to me.
1) Short, clear, concise reports that are written in a word processor program and then grammar and spell checked before being passed on to me in an email.
2)Your name and branch. The names of any deputies you have, their areas of responsibility (i.e. Pied Piper, Gold Key and/or Demo Coordinator)
3)How many people all together in your area? How many members/non members does your area have? Any new people come around? Who? What was their interest? Have they come back?
4)What is your group doing/working on in the realm of recruitment, general Chatelaine activity, demo’s etc.?
5)Deputy reports. (i.e. Gold Key, Demo Coordinator, Pied Piper)
6)Do you have any questions/concerns/problems about your office? (It is my responsibility as Principality Chatelaine to assist you in your office, so please feel free to come to me for help.)
This is a very basic guideline and will not be what every officer want. This is just my preference. Please note: If you are sending your report in by mail, you will need to have it in to me by the date branch reports are due.
HL Tatiana the Outspoken
Avacal Chatelaine