How to Submit Your Event Copy
The Avacal Calender officer makes it very easy to get your event copy to the right place when it needs to get there.
According to the Calendar Policy, Autocrats MUST submit Date Reservation and Event Information forms to Kalends (HL Kathryn) before an event is officially reserved or put on Calendar. Forms available from your Seneschal or the Kalends officer; or on-line
All event copies for the Crier*, Avantgarde, and Avacal Webpage have to go through the Calendar Officer. Please have the event information form (with appropriate signatures) and event copy to the Calendar Officer by the 15th of the month, 2 months prior to the event. (i.e. If your event is January 22, have event copy in by November 15th).
*Please make note if you do not want the event copy sent to the Crier. Any event copies published in the Crier are subject to the Non-Member Surcharge. However, all events can be put on the Kingdom calendar (in print and on-line) and in the Principality calendar and newsletter whether or not the NMS is in effect.
Please include the following as required by the Crier:
-Date of event (day and month and year)
-Time of event (when site opens and closes)
-Name of sponsoring group
-Location (name, street address, and town) of the site. The postal code should also be included if available. If there is no street address, this must be noted in the copy.
-Name (society and modern) and mail address of the autocrat; email address or phone number are discretionary but are very helpful. (I find it useful to include the feastocrat as well)
-If there is a fee for the event, the statement "make cheques payable to <Group>" must be included.
-Official SCA Event Title
-Modern Location (town/city)
The event copy can be a maximum of 300 words for branch or baronial events, 350 for Principality events.
Principality Events require a Principality Event Bid form as well as an EIF form and Event copy. These forms are due to the Calendar Officer a minimum of 6 months prior to the event.